LabelFlow Deposits: Wallet and Balance Top-ups

Record every top-up a merchant makes, keep the payment evidence link on the record, and check one merchant’s deposit count and total in seconds.

Merchants in LabelFlow ship on a prepaid balance: money goes in first, labels are paid from it. The Deposits page — LabelFlow → Deposits (/labelflow/deposits) — is the ledger of that money coming in. Every top-up you record lands here as one row with its time, merchant, type, amount, an evidence link and your notes, so “when did this merchant last top up, and how much?” always has an answer.

Step 1: Record a manual top-up#

1. Go to LabelFlow → Deposits and click Manual top-up at the top right.
2. Pick the merchant from the dropdown — it is searchable, so type part of the name to find it fast. This field is required.
3. Enter the amount that was topped up. It is required and must be at least 0.01.
4. Optionally paste the evidence URL (the link to the payment proof, starting with https://) and add notes — for example, how the money was sent.
5. Click Save. The top-up appears in the list with the current time.

The evidence link you save is not buried in the dialog: on LabelFlow → Deposits, every row carries an Evidence link in its own column that opens the proof in a new tab. Weeks later, anyone checking a top-up can go from the row straight to the proof — no digging through chats or email.

Step 2: Check one merchant’s deposits#

1. In the filter card at the top of LabelFlow → Deposits, pick the merchant.
2. Click Search — the list now shows only that merchant’s deposits.
3. Click Reset to clear the filter and see everyone’s deposits again.

The two cards above the table — Deposits (how many records) and Total amount — always add up the rows currently listed. Filter to one merchant and they answer that merchant’s question directly: this many top-ups, this much money in total.

Reading the deposits table#

• Time: when this top-up was recorded.
• Merchant and Type: whose balance it went to, and what kind of deposit record it is.
• Amount: the money amount of this top-up.
• Evidence: the proof link saved with the record, or a dash when none was saved. Notes: the free-text note on the record, or a dash.

Before you save: quick checks#

• Merchant and amount are the two required fields — the form will not save without them.
• Double-check the merchant before saving: the same amount under the wrong merchant makes both merchants’ totals wrong.
• The list shows 20 records per page — use the pager at the bottom of the table for older top-ups.

Docklify features used in this article#

• Manual top-up dialog (merchant, amount, evidence URL, notes) — LabelFlow → Deposits → Manual top-up (/labelflow/deposits)
• Merchant filter with Search / Reset — LabelFlow → Deposits → filter card
• Deposit count and total amount cards (they sum the rows currently listed) — LabelFlow → Deposits
• Evidence link on each deposit row (opens in a new tab) — LabelFlow → Deposits → Evidence column
• Merchant list the top-up dialog picks from — LabelFlow → Merchants (/labelflow/merchants)